About the Role:

The Regional Administrator is responsible for providing proactive administrative support and advice to SLSQ North Queensland (NQ) Branch Committees, Office Bearers and Clubs. This role is also responsible for the day-to-day operations of the Branch. The NQ Branch includes 5 clubs, namely Port Douglas, Ellis Beach, Cairns (Palm Cove), Etty Bay, and Mission Beach. This role is based at our Smithfield office and occasional after hours/weekend work will be required. 

Benefits at SLSQ:

• Access to salary packaging benefits.
• Paid parental leave.
• Knowing that your efforts support an essential public safety service.

Key Roles & Responsibilities:

• General reception duties.
• Prepare the Annual Report.
• Create the annual calendar of courses for clubs in response to club training needs.
• Prepare and distribute meeting reminders, agendas, and related documents for all meetings of SLSQ North Queensland Branch Boards, Committees and Panels in advance of each meeting.
• Review audio/video recordings, transcribe, and minute the proceedings for all meetings of SLSQ North Queensland Branch Boards, Committees and Panels, as needed, ensuring accurate and thorough documentation.
• Carry out and implement/communicate all decisions of the Committees of SLSQ North Queensland Branch (Council, NQ Board, Board of Lifesaving, Sport, Youth and Junior Activities).
• Identify gaps in current rules, policies and procedures and draft/implement policies and standard operating procedures as required (in conjunction with Branch Executive and Council).
• Maintain relationships with Branch and Club office bearers and provide necessary support in their roles.
• Attend and assist with various annual events throughout the year including the North Queensland AGM and Awards of Excellence (AOE) luncheons, sign on day and ‘come and try’ day, and the pool rescue championships.
• Liaise with necessary volunteers and/or staff in relation to carnivals. Provide advice and assistance in relation to the provision of administrative support including results, on-beach requirements, liaison and assistance to senior officials.
• Accurately enter daily financial data into the accounting system, including processing required payments and generating invoices.

Skills & Experience:

• Working with Children Blue Card (Essential).
• Understanding of Surf Lifesaving or a similar community/volunteer-based activity, including experience working with volunteers (Highly Desired).
• Experience providing efficient and accurate support to various stakeholders in administration and support roles (Essential).
• Proven experience submitting clear and accurate administrative reporting within set timeframes (Essential).
• Strong computer literacy and advanced knowledge of the Microsoft Office suite of programs, in particular Word, Excel, Outlook and Power-Point (Essential).
• Understanding of MYOB accounting software (Highly Desired).
• Experience using SLSA’s Surfguard membership database (Highly Desired).
• Excellent interpersonal skills, verbal and written communication.
• Outstanding organisational skills and time management.
• Ability to plan and prioritise workloads to meet various deadlines.
• Ability to work autonomously while also providing a high level of support.
• Strong accuracy and attention to detail.

About SLSQ:

Surf Life Saving Queensland employs over 550 people throughout Queensland. SLSQ is an efficient and vibrant organisation servicing 36,000 members. It was formally established in 1930 and is the governing body for surf lifesaving in Queensland, comprising 57 affiliated surf lifesaving clubs in six regional branches. The organisation also includes supporters’ clubs and a range of programs that involve more than 462,000 participants. SLSQ is directly affiliated with Surf Life Saving Australia (SLSA) and the International Life Saving Federation (ILF). Surf Life Saving Queensland is built on a fundamental principle: to save lives. Our organisation encompasses several diverse arms – lifesaving services, community education, membership services, surf sports, fundraising and commercial training.