About the Role:

To provide proactive administrative support and advice to SLSQ North Barrier Branch Committees, Office Bearers and Clubs. This role is also responsible for the day-to-day operations of the North Barrier Regional Office.

Benefits at SLSQ:

• Access to salary packaging benefits.
• Knowing that your efforts support an essential public safety service.
• Paid parental leave.

Key Roles & Responsibilities:

• Front of house and answering incoming calls.
• Taking minutes at Council and Executive meetings.
• Prepare and distribute correspondence on behalf of the Branch President, Committees and other Branch key stakeholders.
• Prepare and distribute minutes, emails, letters, memorandums, circulars, agendas, reports.
• Administer Special Events with the Executive Committee and assist with routine enquiries and correspondence.
• Assist the Branch Director of Finance & Planning with preparation and submission of financial reports and audit requirements.
• Coordinate facilities and arrangements for Branch meetings, presentations and functions/dinners within the region.
• Attend to pre and post administration for surf sport events.
• Maintain a current and up-to-date Regional Office Operations Manual (Administration) for your region.
• Provide administrative support and distribute results for surf sport events.
• Enter relevant Branch event dates into SLSQ Calendar on a regular basis.
• Assist relevant your Regional Staff members to prepare and compile reports or statistics for SLSQ and Branch reporting purposes as required or requested.
• Assist with any equipment and logistics arrangements.
• Organise relevant training for staff, volunteers and club office managers/administrators as requested.
• Compile and circulate the Branch Annual Report for your region.
• Prepare and submit all reporting documentation including ATO, ACNC and Office of Fair Trading.
• Assist relevant Staff members to prepare and compile reports or statistics for SLSQ and Branch reporting purposes as required within your region.
• Provide reports on all activities and issues to the Regional Manager, ACM, State Administration & IT Committee, and Branch Council and Executive Committees within your region.
• Assisting with data entry at carnivals on weekends, if required.

Required Education & Experience:

Essential

• Working with Children Blue Card.
• Understanding of Surf Lifesaving or a similar community/volunteer-based activity, including experience working with volunteers.
• Experience providing efficient and accurate support to various stakeholders in administration and support roles.
• Proven experience submitting clear and accurate administrative reporting within set timeframes.
• Strong computer literacy and advanced knowledge of the Microsoft Office suite of programs, in particular Word, Excel, Outlook and Power-Point.
• Excellent interpersonal skills, verbal and written communication.
• Strong accuracy and attention to detail.
• Outstanding organisational skills and time management, with ability to plan and prioritise workloads to meet various deadlines.
• Ability to work autonomously while also providing a high level of support.

Highly Desirable

• Understanding of MYOB accounting software.
• Ability to publish using Canva program.
• Experience using SLSA’s Surfguard membership database.

About SLSQ:

Surf Life Saving Queensland employs over 550 people throughout Queensland. SLSQ is an efficient and vibrant organisation servicing 36,000 members. It was formally established in 1930 and is the governing body for surf lifesaving in Queensland, comprising 57 affiliated surf lifesaving clubs in six regional branches. The organisation also includes supporters’ clubs and a range of programs that involve more than 462,000 participants. SLSQ is directly affiliated with Surf Life Saving Australia (SLSA) and the International Life Saving Federation (ILF). Surf Life Saving Queensland is built on a fundamental principle: to save lives. Our organisation encompasses several diverse arms – lifesaving services, community education, membership services, surf sports, fundraising and commercial training.