Regional Administration Officer – Wide Bay Capricorn

May 8

About the Role:

To provide efficient secretarial and administrative assistance to the Wide Bay Capricorn Branch and the SLSQ Wide Bay Capricorn Regional Staff. This role will also provide advice and guidance to the Wide Bay Capricorn Regional Clubs from Yeppoon to Hervey Bay.

Benefits at SLSQ:

  • Access to salary packaging benefits.
  • Be part of the red and yellow army.
  • Paid parental leave.

Key Roles & Responsibilities:

  • Front of house and answering incoming calls.
  • Taking minutes at Board meetings in the evening.
  • Prepare and distribute correspondence on behalf of the Branch President and other Branch Officers.
  • Prepare and distribute emails, letters, memorandums, circulars, agendas, reports.
  • Administer Special Events Applications and deal with routine enquiries and correspondence.
  • Assist the Branch Director of Finance & Planning with preparation of financial reports and audit requirements.
  • Coordinate facilities and arrangements for Branch meetings, presentations and functions/dinners within your region.
  • Attend to pre and post administration for surf sport events.
  • Maintain a current and up-to-date Regional Office Operations Manual (Administration) for your region.
  • Prepare nominations, bulletins/circulars, marshalling sheets, programs/timetables, sign-on sheets, team manager declarations and results distribution for surf sport events.
  • Enter relevant Branch event dates into SLSQ Calendar on a regular basis.
  • Assist relevant your Regional Staff members to prepare and compile reports or statistics for SLSQ and Branch reporting purposes as required or requested.
  • Assist with the completion of Work Cover claim submissions.
  • Compile and circulate the Branch Annual Report for your region.
  • Maintain RTO Compliance for education paperwork.
  • Assist relevant Staff members to prepare and compile reports or statistics for SLSQ and Branch reporting purposes as required within your region.
  • Maintain all petty cash requirements for your region.
  • Provide reports on all activities and issues to the Regional Manager, ACM, State Administration & IT Committee, and Branch Council and Executive Committees within your region.
  • Assisting with data entry at carnivals on the weekend, if required.

Required Education & Experience:

Essential

  • Working with Children Blue Card.
  • Understanding of Surf Lifesaving or a similar community/volunteer-based activity, including experience working with volunteers.
  • Experience providing efficient and accurate support to various stakeholders in administration and support roles.
  • Proven experience submitting clear and accurate administrative reporting within set timeframes.
  • Strong computer literacy and advanced knowledge of the Microsoft Office suite of programs, in particular Word, Excel, Outlook and Power-Point.
  • Excellent interpersonal skills, verbal and written communication.
  • Strong accuracy and attention to detail.
  • Outstanding organisational skills and time management, with ability to plan and prioritise workloads to meet various deadlines.
  • Ability to work autonomously while also providing a high level of support.

Highly Desirable

  • Understanding of MYOB accounting software.
  • Ability to publish using Canva program.
  • Experience using SLSA’s Surfguard membership database.

About SLSQ:

Surf Life Saving Queensland employs over 550 people throughout Queensland. SLSQ is an efficient and vibrant organisation servicing 32,500 members. It was formally established in 1930 and is the governing body for surf lifesaving in Queensland, comprising 57 affiliated surf lifesaving clubs in six regional branches. The organisation also includes supporters’ clubs and a range of programs that involve more than 462,000 participants. SLSQ is directly affiliated with, and is part of, Surf Life Saving Australia (SLSA) and the International Life Saving Federation (ILF). Surf Life Saving Queensland is built on a fundamental principle: to save lives. Our organisation encompasses several diverse arms – lifesaving services, community education, membership services, surf sports, fundraising and commercial training.

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For more information, please contact:

SLSQ HR Team

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